Ashland Family YMCA, Ashland, Oregon 97520 / Summer Camps / Camp Info & Registration Forms
2019 Camp Info and Registration Forms
2019 ASHLAND FAMILY YMCA SUMMER CAMP INFORMATION
(Scroll down for printable registration information)
WELCOME TO Y CAMP It is our top priority to provide a safe and healthy environment for our campers. Our focus is on developing the potential of every camper, while creating a warm and nurturing environment. Our goal is to allow campers to have fun, make friends, challenge themselves and experience growth. The Y’s Core Values of Caring, Honesty, Respect and Responsibility serve as the cornerstone to our camp program. Our dedicated staff strives to engage our campers with values-driven, mentally and physically rewarding activities.
CAMP CONTACT INFORMATION
Youth Development Director, Kelsey Rittenhouse office: 541.482.9622 x313 cell: 541.951.1249 or email@example.com
CAMP HOURS Campers must be signed in and out by a parent or adult (authorized to pick up) each day. An adult is required to escort the camper to camp. Campers may not be dropped off before the start time of their camp. Campers must be picked up by 4p unless Extended Care has been added for the week - allowing for pick up as late as 6p. If a camper is picked up later than 4p, the family will incur the appropriate Extended Care fees.
Morning Camps: Monday – Friday 8a-12p (early bird from 8a-9a with camp starting at 9a)
Afternoon Camps: Monday – Friday 1-4p
Lunch Club: 12-1p only if registered for both morning and afternoon camps
Extended Care: 4-6p
** Specialty Camp and Pee Wee Gymnastics hours vary and Extended Care may not apply
CAMP LOCATION DROP OFF AND PICK UP
Discovery Camp: Preschool room inside the Y
Traditional Camp: Pavilion behind the Y
Sports Camp: Pavilion behind the Y
Swim Camp: Drop-off on pool deck, pick-up in the basketball gym
Swim & Sports: Basketball gym inside the Y
Gym & Swim: Drop-off on Gymnastics floor inside the Y, pick-up in the basketball gym
Ninja & Sports: Drop-off on Gymnastics floor inside the Y, pick-up in the basketball gym
Gymnastics/ Parkour/ Flip N’ Fly/ Ninja: Gymnastics floor inside the Y
Specialty Camps: Pavilion behind the Y
Stories Alive (Y Annex), Lego (Conference Room), Merry Merfolk (Pool Deck) & Theater Improv (Kids Club)
Extended Care: Kids Club room inside the Y
CAMP DEPOSITS A deposit of $20 for Discovery, Traditional and Sports Camp, $50 for Specialty Camp and $5 for Extended Care is required for each week. Deposits are non-refundable and non-transferable. Financial assistance is available for those who qualify. Financial assistance must be approved and in place prior to registration. Please inquire at the front desk.
CAMP FEES Camp fees will be automatically deducted from your checking or credit card account 14 days prior to the start of camp. Camps may also be paid in full at time of registration. If the balance is not paid when due, we are unable to guarantee your camp registration. There will be a $1.00 per minute late charge for late pick-up when camp ends (12, 4, 6). After a 5 minute grace period, a YMCA staff person will attempt to contact a parent or emergency contact person to pick up the child. If no one can be contacted by 6:30pm, the local police may be contacted. Child Protective Services may also be notified about the situation.
Discovery Camp Morning $90 Y-members/$105 Community, Afternoon $85 Y-members/$100 Community per weekly session
Traditional Camp Morning $85 Y-members/$100 Community, Afternoon $80 Y-members/$95 Community per weekly session
Sports Camp Morning $95 Y-members/$110 Community, Afternoon $90 Y-members/$105 Community per weekly session
Specialty Camp fees vary by camp, see Summer Program Guide or visit our website for details
Pee Wee Gymnastics Camp $35 Y-members/$50 Community per weekly session
Lunch Club FREE when your child is registered for both morning and afternoon camps
Extended Care 4-6p $35 Y-members/$50 Community per weekly session
WHAT IS THE POLICY ON REFUNDS? Camp registration deposits are non-refundable; non-transferable. All camps are subject to cancellation due to low enrollment. Camp cancellation is determined by Wednesday prior to camp starting. Refunds/credits will be issued if the Y cancels the program. If you withdraw from a program, a refund/credit (minus deposit) will be issued if requested in an email (firstname.lastname@example.org) and received by the Youth Development Director 15 days prior to camp starting. No refunds of fees will be granted within 14 days of the start of the camp. Campers who violate camp policies will be dismissed without refund or credit. If for any reason your child is unable to attend the scheduled session, please notify the YMCA office immediately. We appreciate your commitment to the camp(s) for which you have registered.
WHAT SHOULD MY CHILD BRING EACH DAY? Each day your camper should pack a backpack with a morning and/or afternoon snack, lunch if attending morning and afternoon camp (no microwave or refrigeration available), sunscreen, swimsuit, towel, water bottle, and any other necessary items such as hat, sunglasses, etc. Please label morning and afternoon snacks. Please mark ALL BELONGINGS with your camper’s name! Notices of fieldtrips, special events or special requests will be posted near the sign-out sheet/ emailed. **DISCOVERY CAMPERS do not need to bring swim gear.
WHAT SHOULD MY CHILD LEAVE AT HOME? Children do not need to bring sports equipment to sports camps. Please no knives, matches, money, cameras, cell phones, electronic toys, toys from home, or any expensive belongings. We cannot take responsibility for items that are lost, stolen or broken. Potentially hazardous or mischievous items will be confiscated and held for parents to pick up. Bringing potentially hazardous or mischievous items could result in dismissal from Y camp.
HOW SHOULD MY CHILD DRESS FOR DAY CAMP? Please start with sunscreen as the first layer. Campers should wear weather appropriate clothing and tennis shoes or shoes (with a back strap) and socks. Flip-flops, high heels, and sandals without a back are not allowed. For sports camps please wear appropriate attire (cleats, shin guards, swim suit, leotard, etc.) Please put the camper's name on all belongings!
WHAT ABOUT FIELD TRIP DAYS? Your child must wear a YMCA camp shirt on field trip days! Please come to camp on time on field trip days. If you miss us, you will have to find alternate care for the day at your expense. Field trip details will be posted at the sign-in table/ emailed. Camp shirts are available for purchase for $10 at the front desk. Only Traditional Camp will go on field trips.
WHAT ABOUT ACTIVITY SERVICE? If your camper is registered for swim, parkour or gymnastics lessons during extended care hours (4-6p), and you need us to take the camper to and from their lesson, there is a $10 activity service fee for each month the child is in lessons. The child must be enrolled in Extended Care to be eligible for activity service. Please contact the Youth Development Director, email@example.com, to set up activity service. If your child is registered for both morning and afternoon camps, our staff will take them after the lunch hour is over to their appropriate camp at no additional charge.
WHAT DO I DO IF MY CHILD IS GOING TO BE ABSENT? If your child had a communicable illness at camp (lice, strep throat, etc.), please email the Youth Development Director. There is no credit given for missed days.
WHAT IF SOMEONE ELSE WILL BE PICKING UP MY CHILD? If someone besides the parent or guardian or authorized person on the health form will be picking up a child, we must have written permission in advance. Please notify the Youth Development Director. Photo ID must be presented at pick up. Staff will ask for a photo ID until they are familiar with person(s) picking up, this includes parents.
DOES MY CHILD NEED A PHYSICAL EXAM? No, but a current health form must be completed, signed, and returned to the YMCA office at the time of registration. Your child MAY NOT start camp without a health form on file.
WHAT IF MY CHILD NEEDS MEDICATION? We will not administer medications or treatments except to children with chronic and non-communicable conditions. Our staff is not authorized or trained to give injections. We must have a completed medication form with written directions and written permission from the parent or guardian to administer any medication. All medications, including non-prescription drugs, must be in their original container. Please contact the Youth Development Director for a form.
WHAT DO I DO IN CASE OF AN EMERGENCY? If you must reach us or your camper, please call the YMCA at 541- 482-9622. Camp staff will be equipped with walkie-talkies so we can get a message directly to them. If a camp leaves the Y site, staff will have a cell phone with them. The camp cell phone number is 541-951-1249.
WHAT IF MY CHILD GETS HURT AT CAMP? We will call you immediately if emergency medical care is necessary and your camper must be taken to the hospital. If there is only basic first aid required, we will call when necessary or show you a report of what happened when you pick up.
PROBLEM SITUATION? Please notify the Youth Development Director if your child is having a problem. The child's counselor and/or the director will be available to meet with you or talk on the phone about any situation or problem. Our goal is to provide your child with a safe, rewarding and enjoyable summer, and we appreciate every opportunity to communicate clearly with you. The YMCA reserves the right to exclude children from participation who exhibit violent or inappropriate behavior at camp.
WHAT ABOUT LOST AND FOUND ITEMS? Be sure that all items are clearly marked with your child's name. Lost and found items will be kept outside at the pavilion (Discovery Camp inside) and cleared out every two weeks. Unclaimed items will be donated to a charitable organization.